Detect phishing emails with Mailqor: a practical guide for everyday inboxes

Email is still the easiest door into your business, which is why phishing keeps working. Mailqor puts a clear badge inside Gmail and Outlook to show whether a sender is verified, unverified, or suspicious, so you can react before a bad link costs time or money. This article walks you through a straightforward way to detect phishing emails, reduce risk, and keep your team moving without fear.

Understand the signals behind the badge

Mailqor summarizes technical checks into a badge you can read at a glance. Knowing what feeds that badge makes it easier to act quickly when something looks off.

• Look for the Verified badge when the sender matches trusted records and passes authentication checks.
• Treat Unverified as a cue to slow down and confirm the request through another channel.
• Consider Suspicious a stop sign: do not click links or download attachments until you validate the sender.
• Open the Mailqor panel for a breakdown of domain age, SPF/DKIM/DMARC status, and header anomalies.

Spot the common markers of phishing emails

Even before you check Mailqor, a few patterns reveal risky messages. Combine these habits with the badge to cut through noise fast.

• Watch for urgent money asks, password resets you did not request, or invoices with unexpected changes.
• Hover over links to compare the destination domain with the sender domain; mismatches are a red flag.
• Check the "from" address carefully; swapped letters or extra characters often signal impersonation.
• Avoid opening attachments unless you confirm they were expected by phone or chat.

Use Mailqor daily inside Gmail and Outlook

The extension integrates with the inboxes you already use. A few simple routines make the badge a reliable part of your workflow.

• Pin the extension and sign in once so Mailqor can verify senders automatically in both Gmail and Outlook.
• When you open an email, glance at the badge before replying, forwarding, or clicking any link.
• Click Check risk or Analyze with AI to see why a badge is cautious and get guidance on next steps.
• Add trusted partners to your allowlist through the Trust sender action to reduce noise on known relationships.

Train your team on quick verification steps

People make faster, safer decisions when the process is simple. Build a short playbook around Mailqor so everyone follows the same checks.

• Share a two-minute screen recording that shows where the badge appears in Gmail and Outlook and how to open details.
• Set a rule: pause on any Suspicious badge and ask a teammate or IT to validate before replying.
• Encourage reporting by forwarding suspicious emails to security with the Mailqor context attached.
• Include phishing drills that require verifying a sender badge before completing the exercise.

Protect payments and approvals with stronger verification

High-value workflows need extra friction. Combine Mailqor with a few process controls to stop financial fraud.

• Require badge verification and a call-back on any bank detail change, wire transfer, or gift card request.
• For vendors and executives, verify domains are at least six months old and pass SPF/DKIM/DMARC before approving invoices.
• Save a list of approved domains in Mailqor and review new suppliers with the Watch or Suspicious indicators.
• Use the AI analysis to summarize why a message is risky and attach that summary to your ticketing system.

Strengthen your baseline inbox hygiene

Phishing risk drops when you reduce attack surface. Combine Mailqor with lightweight hygiene steps your team can handle without security expertise.

• Turn on multi-factor authentication for your mail accounts so compromised passwords are less damaging.
• Keep browser and mail clients updated; outdated versions make it easier to exploit known flaws.
• Use strong, unique passwords with a password manager to limit credential reuse across accounts.
• Regularly review forwarding rules in Gmail and Outlook to ensure no one is exfiltrating mail silently.

Conclusion: make verification part of the habit

Detecting phishing emails is about removing guesswork. Mailqor gives you a badge that translates deep checks into a clear signal inside Gmail and Outlook. Pair that signal with a few simple behaviors like hovering links, confirming money moves, and sharing short playbooks, and your team will spot threats faster while keeping work moving.

FAQ

How does Mailqor decide if a sender is suspicious?
Mailqor reviews authentication headers, domain reputation, domain age, and header anomalies. If signals point to risk, you see a Suspicious badge with details you can act on.

Does Mailqor work with both Gmail and Outlook?
Yes. Once installed and signed in, Mailqor renders badges in Gmail and Outlook so you get consistent signals across inboxes.

Can I trust emails marked Unverified?
Treat Unverified as neutral. Confirm the request through another channel before clicking links or sharing data.